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Develop Your Budget

How do you ensure your budget is appropriate and calculated correctly?

Contact ORSP
Preparation of the budget is, for many, the most difficult section of the proposal. Granting agencies see hundreds of proposals annually and are proficient at comparing levels of funding requested to the project proposed; either overestimating the funds requested or underestimating budgetary needs may lead to proposal rejection. ORSP staff are experienced in preparing budgets, and encourage PIs/PDs to contact them when they have a draft of the budget. ORSP can provide expertise in completing a budget request, calculating benefits and indirect cost rates, documenting subcontracts / subrecipient agreements, consultants, matching funds, and cost sharing.

Budget Justification
The budget is either the first thing that reviewers see or the last. The budget for the project should be directly related to the scope of work that is to be carried out. Every item in the budget should be completely justified as to why it is needed and how it is related to the activities proposed. If an item cannot be easily justified and supported in the body of the grant, then that item should be removed or the justification rewritten.

Budget Categories
The budget is divided into different categories for project expenses. The categories established for federal budgets are useful in the preparation of budgets for all types of proposals: