| Information
for External Grant Recipients
Accounts
See Grant
Accounts.
Additional Information
FRS Screen 019 - Account Summary
FRS Screen 023 - All Account Transactions
Training is available for FRS
Accounting
Budget Changes
See Project Revisions
Purchasing
It is common for purchases made with external grant funds to be
paid through reimbursement. In this instance, ORSP's grant accountant,
Letitia Hamilton, invoices
the funding agency after purchases are made through the SFA purchasing
department using internal funds. In some cases, the funds are
transferred to the external grant account before purchasing
begins; in this case, normal purchasing procedures apply and the
project director is responsible for ensuring the expenditures
are appropriate and are in compliance with university purchasing
policies.
Additional Information
FRS
Purchasing Manual
Travel
Anyone traveling on university business must obtain permission
in advance of the trip. A Travel Request must be completed before
travel and routed for appropriate signatures. This ensures that
funds are encumbered against the appropriate accounts. Upon return
from a trip, a travel voucher must be completed in order to receive
reimbursement approved in the request. Foreign travel must be
approved by the chair of the Board of Regents; travel requests
for foreign travel must be submitted to the Provost's office.
Additional Information
Travel
Request Form
Texas
Hotel Tax Exepmption Certification
Travel
Voucher
SFA
Travel Office
Student / Graduate Assistants
Graduate Assistants:
Personnel Action Requests (PARs) must be completed for salaried
graduate students (student with assistantships) paid from research
accounts (Faculty Research Grants and Research Development Program funds).
Student Assistants:
Project directors / account managers should contact Student Employment
to complete the necessary paperwork to employ student assistants.
The research account from which a student assistant is to be paid
should be indicated on the employment card. Payroll will send
the student time sheets to the appropriate department for completion
every pay period.
Additional Information
Student
Employment
Human
Resources (Graduate Assistant PAR Processing)
Reports
See Reports for External Funding
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