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External Funding
Technical Assistance
Manual
Contracts & Subcontracts
PI/PD Responsibilities
Policies
University
Policies
Federal Regulations
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Pre-Award
Plan Your Project
Find Funding
Develop Your
Budget
Fringe Benefit Calculations
Write Your Proposal
Writing Resources
Submit Your
Proposal
Post-Award
Grant Accounts
Contracts
Project Revisions
Effort Reporting
Reports
Information For
Recipients
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Grant
Accounts
Congratulations! You
have been funded, but how do you spend your award?
Set Up a Grants
Account
The paperwork to set up an account for your award is
processed through ORSP. Each new externally funded grant or
contract must have its own account and internal budget. You
should submit a Request
to Establish an Account (FRS) - External Grants and Contracts
(PDF) account form to ORSP so we
may route it with additional paperwork through the Controller's
office. If you do not have a budget detail, please complete the SFA Budget Template (PDF) and submit it with the request to establish an account to ORSP. This form lets the staff of the Controller's Office know how to allocate your award among internal SFA object codes (salaries, benefits, indirect costs, etc.).
Once your account has been established, you will be
notified and provided with your account number. External accounts
begin with a "4" or a "5." PIs/PDs are typically
listed as the account managers and requisitions and payments
will be made under the authority of the account managers. Account
managers receive monthly statements of account activity from
the Controller's office. You can also view your account using
the online Financial Records System (FRS). Normally, the person
in your department who has purchasing authority can log in to
the FRS to view your account activity.
All externally funded grants, contracts, and gifts designated
as restricted are managed by Letitia Hamilton . She is responsible for monitoring grant budgets,
requesting payment from sponsors, reporting university matches
/ cost sharing, and preparing financial reports.
Orientation
If requested, ORSP can meet with project staff in
a post-award orientation session. ORSP will review the following
information specific to each award:
-
general information about the management
of the grant,
-
budgetary procedures,
-
reporting procedures, including time and
effort reporting and auditing issues, and
- a list of project personnel contacts for future questions
and technical assistance.
Checks
Checks for awards are sent to the Controller's office
at the address below:
Office of the Controller
PO Box 13035, SFA Station
Nacogdoches, Texas 75962
Should a project director or other party receive a check for an
award, it should be promptly delivered to ORSP for processing.
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