Contracts
and Subcontracts
Including professional/consulting services agreements
General Information - Contract Preparation
All externally funded or grant-related contracts and subcontracts first must be reviewed by ORSP. After review, ORSP will route
contracts through General Counsel for signature by the University's President.
- Only the President can sign contracts on behalf of SFA.
- Contracts must be executed (signed) prior to the start date specified in the contract.
- ORSP must have an original copy of all contracts, including subcontracts and consulting
services agreements, that are part of externally funded projects.
- Contract Processing Flowcharts: To SFA, From SFA
There are two main types:
1) Contracts generated by a funding agency to SFA; and
2) Contracts developed by SFA to pay an institution, other state agency, or individual for a product or service
(subawards/subcontracts or professional/consulting services agreements).
The order in which the parties approve and sign the contract often depends on who
develops the contract. Typically the funding agency or the institution providing the funds
develops the contract. The agency can submit a partially executed contract for the university's
authorized representative signature (President) or request the university sign the document
before the agency.
ORSP will mail contracts requiring signature of the contractor, unless
the project director
prefers to do so. NOTE: If you mail the contracts yourself, be sure to include a copy of form W-9 (or a substitute form W-9) with all contracts from
SFA to individual contractors. Accounts Payable requires a signed W-9 from all individuals. Substitute form W-9
Visit the General Counsel's Web site for more information on
contract preparation and a contract preparation checklist.
Also see Project & Contract Revisions
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