External Funding

Technical Assistance
Manual
Contracts & Subcontracts

PI/PD Responsibilities

Policies
University Policies
Federal Regulations
Safety in Research
Human Research Subjects

Pre-Award
Plan Your Project
Find Funding
Develop Your Budget
Fringe Benefit Calculations
Write Your Proposal
Writing Resources
Submit Your Proposal

Post-Award
Grant Accounts
Contracts
Project Revisions
Effort Reporting
Reports
Information For Recipients

Who is Responsible for Externally Funded Projects?
Awards from external sources (grants, contracts, and cooperative agreements) are made to the university, not the principal investigator or project director who prepared the proposal. Therefore, the President of SFA is the only individual who can commit the university to the terms of a sponsored agreement, indicated by his signature on a proposal or a contract.

• Role of the Principal Investigator (PI) or Project Director (PD)
  • Overall responsibility for the conduct of the project
  • Execution of the project according to the terms outlined in the agreement
  • Adherence to the budget as approved by the sponsoring entity
  • Adherence to regulatory or policy requirements (such as human or animal subjects in research)
  • Monitoring subgrants and subawards
  • Requests for “no cost extensions” (NCE)
  • Development and submission of technical and programmatic reports
  • Accurate reporting of paid and contributed effort (on Faculty and Staff Effort Reports and the Faculty Workload Report)
  • Maintenance of records for the required time
  • Establish and maintain contact with the program officer
• Role of University Offices
  • Authority to accept funds from external sources and to agree to the terms outlined in the agreement (President)
  • Approval and acceptance of contracts, subgrants, and cooperative agreements (General Counsel and President)
  • Authority to modify budgets and contracts (General Counsel and President)
  • Financial monitoring, reporting, requests for reimbursements, and maintenance of financial records (Controller’s Office)
  • Administrative procedures (ORSP, Controller’s Office, Human Resources)
  • Audits (Internal Auditor, Controller’s Office)
• Disposition of Supplies and Equipment
  At the conclusion of a project:
  • Supplies and materials remain the property of the department and/or college that received the funding.
  • Inventoried equipment (of any value) remains the property of the university and usually stays in the department and/or college that received the funding.
    
• Prevent grant fraud, waste, and abuse