About Us

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Services

Procedures Overview

Technical Assistance
Manual

ORSP Mission

How can ORSP help you?

ORSP is your resource for assistance in developing your ideas into grant proposals and contracts and for providing post-award technical assistance. ORSP functions include:

• Proposal Preparation
  • Identification of outside funding sources and insight into agencies’ interests,funding priorities, and funding record
  • Proposal writing assistance and review
  • Assistance in the preparation of proposal budgets
  • Routing and overseeing the university clearance process. Secure written approval for sponsored programs from appropriate Vice Presidents and from the President prior to submission
• Proposal Submission
  • Review of university commitments during and after the project period, including cost sharing and indirect cost recovery
  • Coordinate on-line proposal submissions
• Post-Award Assistance
  • Maintain award information in the ORSP database
  • Generate notice of award to the grants accountant in the Controller’s Office
  • Provide financial and contract advice and administration assistance during contract negotiations and after contract/grant awards
  • Conduct contract reviews in coordination with General Counsel
  • Read and review terms and conditions of incoming awards
  • Interpret award terms and conditions
  • Coordinate on-line report submissions
• Data Collection and Reporting
  • Provide annual report of proposals and awards.
  • Prepare and disseminate information to faculty, departments, organized research unit, etc as requested.
  • Prepare and submit reports concerning state, federal, and privately funded support for research and sponsored projects.
• Technical Assistance
  • Conduct workshops to provide proposal writing tips.
  • Obtaining and interpreting program guidelines and post-award requirements, and providing technical assistance.

Why should you seek external funding?

1. External funding can help you accomplish your professional goals. A record of research and involvement in activities to advance your field are helpful in building your vita and when being considered for promotion.
   
   
2. Externally funded projects can address a need or solve a problem in your field. There are external funding programs to support a variety of activities across many disciplines.
   
   
3. External funds can provide you with resources otherwise not available. Such funds can enable you to conduct the kind of work you would like to do, when your department or SFASU's internal funding program do not have the financial means to support your project.

When must you involve ORSP?

ORSP provides a vital link between faculty and staff who develop proposals for submission to external funding agencies and must be involved the submission process for ALL restricted use grants, contracts, and gifts. ORSP is the central site for obtaining and submitting grant paperwork. There are five types of forms you may need to complete and we will do our best to make sure paperwork you submit to ORSP is processed in a timely manner. These forms are:

1. Proposal Clearance Form (PCF) - Get approval to submit your proposal from your department, college, and from the President. The PCF is a simple two-page internal form required for all external funding proposals. Fill it out, have your chair and dean sign it, and bring it to us with your proposal and budget before proposal submission. ORSP will route this form for signatures of the appropriate VP and the President.
   
   
2. Grant Applications and Revisions - Get required signatures on your grant application and approval for your revision. Make sure you send application forms requiring the President's signature to ORSP at least three days before the deadline. ORSP will route these for the required signatures as well as assist with online application submissions. Revisions of funded projects that require sponsor approval also must be routed through ORSP for review.
   
   
3. Contracts - Get help drafting your contract and obtain legal review before the President signs it. ORSP oversees review of all grant-related contracts and can help you develop project contracts. ALL contracts require review by the university's General Counsel before the President signs them, so you send these to us at least two weeks before the contract start date.
   
   
4. Grant Accounts - Request an account for your award. Award recipients fill out a Request to Establish an FRS Account - External Awards and Contracts form and send it to us. After ORSP has all of the award documentation, we will work with the Controller's Office to see that you get a grant account established. ORSP can arrange a post-award orientation session if requested.
   
   
5. Effort Reports - Required by state and federal policy to document effort expended on state and federal awards. All personnel who expend any effort on state and or federal grants or contracts, paid or unpaid (cost share), must complete the appropriate form and return it to the Controller's Office where it will be kept on file for the required time period. Upon generation of effort reports based on personnel actions, ORSP will forward effort reporting forms for all grant staff to the project director. ORSP can provide technical assistance, as needed.
   
   PowerPoint presentation on Effort Reporting